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Links to files

Overview

If you are linking directly to a file then signpost this in the link text by referencing the file type in parentheses at the end of the link.

For example:

Download our walking and cycling map of the surrounding area, Your guide to getting around Leeds (PDF).

Use the following indicators:

  • (PDF) for PDFs
  • (Word doc) for Word documents
  • (Excel) for Excel sheets
  • (PowerPoint) for PowerPoint presentations.

To understand how to set links and write good link text, read our advice on links.

What and why: It can be frustrating when a link that appears to lead to a web-page points to a file instead. It can be extra challenging for people using assistive technologies who may find the file more difficult to navigate around, or navigate away from, compared to a web page. Signposting the link points to a file allows a user more control over their browsing experience.

Links to download pages

If you’re not linking straight to a file but directing someone to a page from where they can download the file, it’s good practice to indicate this in the link text. For example:

For more information, see the Student and Child Student PDF on the Government's page, Student route caseworker guidance.